Key points of a sample reservation letter include a clear statement of the event or function in which the writer is requesting to reserve a spot along with the details of the time of the reservation and the number of people the reservation is to cover. The letter also typically contains a section thanking the recipient for complying with the request.
A reservation letter is a type of written request to participate in an event or to reserve accommodations or services at a location such as a hotel. The letters typically serve as either a response to a direct inquiry from the entity handling the reservation process or as a means of obtaining the reservation when other channels are not available. As such, the letter should begin by addressing the party handling the reservations and include an introduction for the person requesting the reservation. It may be necessary to provide additional background information if the requester has a personal connection to the event.
The body of the letter needs to clearly state what the writer wants to reserve, such as attendance at a convention or dinner at a restaurant. It should also feature the exact time and date of the reservations to avoid confusion, as well as the number of people. The letter needs to end by thanking the person and include the contact information for the writer in the event the reservations manager has any questions.