A waiver letter makes a formal request that a party relax a certain restriction or decline to assert a specific right. It should clearly indicate a request, explain why it is in each party’s best interest to consider the request and be supported by additional documentation.
Examples include requesting a bank waive an overdraft fee and requesting a landlord forgo eviction if rent has not been paid on time. In the case of an overdraft charge, the writer may start the letter by stating that he is writing for that reason and requesting the bank waive the fee. He should explain why the situation occurred and why the requested action can help both him and the bank.
Waiver letters should always include any names of people spoken with, circumstances that helped create the situation and how the requested waiver can help both parties. If the writer has any statements, documents, photographs or supporting materials, he must indicate them and explain how they support the request.
The conclusion of the letter should thank the reader for her attention and communicate to her that the writer expects some action on her part and awaits a reply. The letter clearly states that the matter remains open until the party acts upon it and communicates the decision to requester.