A letter of intent includes a statement of need, the proposed project activity, the specific outcomes to be achieved, the credentials of the people making the proposal, and a budget. The letter contains all the information necessary to decide whether a proposed project meets organizational needs or not.
The opening paragraph of a letter of intent contains a summary statement of the intentions of the writer, including what the writer wants to do, the funding being requested, and the time through which the funding is spread. This paragraph also connects the proposal to the interests of the organization. The statement of need outlines the issues that the proposed project covers, the importance of the project, and its key beneficiaries.
A letter of intent also outlines the activities that the writer or the institution plans to undertake in accordance with the project, the approach the writer plans to take and the organizations that the writer plans to collaborate with. After outlining the project activities, the letter states the specific outcomes the writer seeks to achieve. The letter also outlines the credentials of the writer, the writer's background and the writer's experience with projects of a similar nature. Finally, the letter describes the funding needs of the project and closes with the contact information of the writer.