Information to include in a salary-increase letter includes the amount of increase requested and the reason the employee deserves the increase. A cordial and professional tone may help the writer avoid coming across as forceful. Being straightforward and realistic within the purpose of writing the letter is helpful.
The first paragraph of the letter usually states the title of the employee, along with his length of employment and his official request for the salary increase. The specific percentage or amount of increase desired along with the desired time frame for this increase to take place is also indicated in the first paragraph. It helps to mention that the employee enjoys working in the business.
The next paragraph focuses on the main reason the employee deserves the increase. Maybe he was a significant contributor to a project or received a number of award achievements, or he may believe the nature of his job duty warrants better pay. These reasons are clearly detailed in the letter. The goal of this paragraph is convincing the business that the employee is a valuable part of the business and deserves the raise.
The last paragraph explains that an investment in the employee saves the company money. If the employee is willing to negotiate his increase, this is mentioned in the last paragraph.