Start with a header stating the name of the organization, the type of minutes, and the date, time and location of the meeting. Label the document “Board meeting minutes.”
Note down the present and absent board members, then note if the quorum is reached. In addition, list ex-officio members present. Summarize the agenda of the meeting, and state who is chairing it.
Meetings typically begin with the previous minutes being read to the committee or board. Members approve or ask for amendment of the minutes where necessary. The agenda of the meeting is discussed, new business is covered, and the meeting is adjourned.