What Is the Best Format for a Retirement Letter?

In a retirement letter, employees notify employers of their intention to stop working, often because of age. The letter's contact information includes the writer's name and address, the recipient’s name, title, company name and address, the date and a greeting. These letters also offer thanks to the company and fellow employees and close offering to help during the transition.

A retirement letter's opening should specify when the employee is retiring. For example: "Please accept this letter as notification that I am retiring as Senior Sales Manager with XYZ Computers, effective Nov. 1, 2015."

If retiring because of age, the retiree should thank management and colleagues for supporting his success. For example, "I would like to thank you for supporting me in contributing to XYZ Computer's growth." If retiring because of illness, the writer could state he was satisfied with his job, but health problems prevent him from continuing.Those with other aspirations could mention they were satisfied with the organization and that they have other goals.

Retirement letters should end on a pleasant note and offer transition assistance. For example, "I will be available to help my replacement in the changeover. Once again, it has been rewarding to work for your company."