A W-9 form is completed by filling in a name, the specific business entity type, exemptions, physical address, a tax identification number, and a business or disregarded entity name, according to Investopedia. Individuals who need to fill out a W-9 form typically include independent contractors and freelancers.
Examples of business entity types include a sole proprietorship, C corporation, partnership, limited liability company and S corporation, notes Investopedia. A prime example of a disregarded entity is a single-member limited liability company. An individual who isn't sure which category to use is more than likely considered a sole proprietorship.
Exemptions a person may check off while filling out a W-9 include being exempt from reporting under the Foreign Account Tax Compliance Act and being exempt from backup withholding, says Investopedia. A majority of payees leave these boxes blank.
A taxpayer filling out a W-9 who doesn't work where he lives uses his home address, according to Investopedia. This is done in order that the IRS has an easier time of matching up the individual's 1040 and 1099s. The person can also choose to fill in the requester's address and name in order to keep track of whom he gave his tax identification or social security number to.