An effective request for donation letter is formal and concise and clearly states the benefits of donating. The first paragraph of the letter should introduce the writer and explain his organization's mission. The second paragraph should clearly explain what the writer is requesting and, if applicable, what the person donating will receive in return. The third paragraph should close the letter.
A request for a donation should be in business letter format. The first paragraph of the letter might read as follows: "My name is Joe Smith, and I am writing to you on behalf of Valley Church. Part of the church's mission statement is to help those who are less fortunate. To that end, Valley Church is embarking on a mission trip to Jamaica. We currently have a team of twelve people, including myself, who are going on the trip. To make this trip a success, we need your help."
The second paragraph might state: "On this trip, we will be visiting several schools, performing skits and interacting with the children. The children have very few school supplies. Your generous monetary donation will help us provide each classroom with a kit containing items such as pencils, crayons, paper, markers and backpacks for the children."
The third paragraph could state: "Thank you for your consideration. If you have any questions, please feel free to contact me at any time." The writer's contact information should be included in this portion of the letter. It is also very important that the letter clearly states how the person can make a donation.