What Do Employee Reprimand Letters for Tardiness Typically Include?


Quick Answer

An employee reprimand letter for tardiness typically includes an introduction explaining the purpose of the letter, a summary of the specific incident that precipitated the letter's writing and the expectations of the employee to correct the behavior. It may also mention disciplinary actions taking place for current or future infractions or otherwise cite the company tardiness policy.

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Full Answer

A letter reprimanding an employee for tardiness allows the employer to formally communicate disappointment or disapproval towards the employee's actions, such as frequent or excessive failure to show up to work on time. These letters may vary between companies and employment situations, but many begin by stating that the letter serves as a formal or informal discussion about the employee's actions. The manager writing the letter may choose to include language expressing the severity of the situation if the employee's actions put him at risk of more severe action, which sets the tone for the rest of the letter.

The body of the reprimand letter should review the employee's tardiness, citing as many specific examples as necessary to highlight the pattern of behavior. The manager may also choose to correlate the tardiness to changes in the employee's behavior or work output, such as missing meetings or failing to turn in reports on time. It also needs to explain how the employee is violating company policy, including references to specific documents when necessary. It should close by explaining any disciplinary actions taken against the employee, what may happen with further tardiness and how the manager wants the employee to improve.

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