How do you draft an offer of employment letter?


Quick Answer

An offer of employment letter should outline the details of a verbal job offer. It should contain the job title being offered, whom the job reports to, a brief summary of the job duties and responsibilities, the salary and frequency and a description of bonuses or incentives. The offer should also include a brief summary of benefits and paid time off, the start date, and any appropriate legal disclaimers.

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Full Answer

An offer letter is usually a written confirmation of a verbal offer a company makes to a candidate. It should contain information about the job being offered, including the job title, supervisor and a brief summary of the duties and responsibilities. Letters should also include the agreed-upon start date and time.

Offer letters should include the hourly rate and overtime rules or the salary and frequency of pay. If the job is eligible for a bonus, incentive or commission, the offer letter should summarize how these plans work.

It's helpful to provide a brief summary of company-provided benefits that apply to the position. Most job offer letters contain a description of the company's paid time off policy and how it applies to the particular position being offered.

A company's legal advisers typically provide appropriate disclaimers to include in a job offer letter. For example, many companies advise candidates that employment is at-will.

A verbal job offer is usually tentative until the candidate signs and returns a copy of the job offer letter. If the candidate must sign other agreements, such as a confidentiality or non-compete agreement, the letter should specify this and include the other agreements.

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