What Does a Data Entry Clerk Do?

Data entry clerks maintain customer and business account information by keep databases updated. Data entry clerks also prepare source data by gathering and sorting information. These professionals are also responsible for reviewing data for discrepancies by following company standard operating procedures and sending incomplete data to their team leaders.

Companies expect data entry clerks to maintain client confidentiality and to secure the information by performing database backups. More daily duties of a data entry clerk include deleting, correcting and compiling data as needed. Clerks are also responsible for checking for and eliminating duplications in the entries for which they bear responsibility. Data entry clerks type numeric and alphabetic information into a computer keyboard or an optical scanner.

As of 2014, most data entry clerks use MS Excel or MS Word to perform these duties, but sometimes the company may have proprietary software for the clerk to use. Companies expect a data entry clerk to have organizational skills, data entry skills and typing skills. A data entry clerk should be thorough in her work, possess great decision-making skills and have the ability to work independently. She should be good at analyzing information and possess a results-driven attitude. Data entry clerks commonly work in offices, though many work from home as freelancers.