What Is the Correct Format to Use for a Name and Address List?


Quick Answer

The correct format for a name and address list is to organize the list in the same order that information is used on a shipping label. Begin with first and last name, then list the address.

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Full Answer

Name and address lists used for shipping and mailing purposes can be organized using a spreadsheet or text document program as long as all the information is included without error and in the same format. In a spreadsheet, each separate piece of information should have its own cell. In a text document, pieces of information are typically separated with commas.

Titles such as "Dr." should be included with the first name. Suffixes such as "Jr." should be included immediately after the appropriate name. Street abbreviations should be consistent throughout the document. States should be entered as two-letter abbreviations.

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