Centralized filing is a form of file management that aggregates the storage of all files of an organization in one location. This type of central archive can be placed under the control of specialized personnel for added control and security.
A centralized file management system saves space. It eliminates the need for duplicate copies of the same document to be kept on file at multiple locations. It increases procedural efficiency by eliminating the amount of time required to retrieve documents. Compliance with recordkeeping regulations is made easier by having all documents for retention and disposition in one place. Disadvantages of a centralized filing system include the risk of record loss in the event of a physical catastrophe. Also, for organizations with multiple locations, the logistics of transporting files to a central location can be cumbersome.