Employers can get printable W-2 forms online but should not file those unofficial printed forms because they cannot be scanned, according to the IRS. To get official W-2s for filing, employers should use the IRS website page headlined Online Ordering for Information Returns and Employer Returns.
Employers can also call 1-800-829-3676 to request that official W-2 forms and other products be mailed to them, explains the IRS. Employers and others can also submit W-2 forms electronically through the Social Security website, as both agencies show. Filing online also helps employers compare submitted information against the governmental records of names and Social Security numbers.