Templates for landlords to send to late-paying tenants are available on the websites for Landlord Station and Rocket Lawyer, as of March 2015. The letter can vary depending on whether the tenant frequently misses rent payments or not.
From the Landlord Station home page, a user can scroll down to the bottom and click on Index, under the About menu. He can then click on Late Payment Letter under the Landlord Forms heading. The website also has other form templates available, such as lease agreements and eviction notices.
From the Rocket Lawyer home page, a user can click Create Legal Documents, then click Landlords & Property Managers under the Property heading. Rocket Lawyer also has other forms available. This website allows a user to design his own document by entering the applicable information. The document can then be saved and printed.
The rent amount, the date it is due and any late fees are specified in the lease agreement. A letter to a late-paying tenant should contain the date, landlord name, tenant name and the property address. It should not contain any personal comments regarding the tenant. If there is a late payment fee, it should be included along with the total balance. A landlord may want to send a copy of the late payment notice by certified mail as proof that the tenant has received it.