Free business letter templates are available on websites such as About.com, Office.com and Xerox.com. Some sites offer downloadable files for Microsoft Word, while others provide a text-only template that users can paste into any word processor.
For people who use Microsoft Word to compose business letters, Office.com is the most convenient source for templates. Each template is updated to work with the most recent version of Word. Users can click on the file to download it onto their computer and edit as needed. Business letter templates are located in the Templates section under the Letters heading. All Office templates are free.
About.com provides a simple outline of a business letter, which users can copy and paste into the body of an email or a text document. Xerox.com provides a similar format and includes a detailed explanation of the information that should go in each section.
Most business letters follow a similar format that starts with the date, sender's address, recipient's address and a greeting. The body text, which is usually between three and five paragraphs, takes up the bulk of the page. The letter ends with a professional close and a signature. If the sender has included documents with the letter, an enclosure statement may follow the signature.