What Is the Biometric Time System?


Quick Answer

A biometric time system uses physiological characteristics of workers to monitor employee attendance. The system scans the employee's eye, fingerprint, hand or face and makes it impossible for other employees to falsely submit time card information in the person's place.

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Full Answer

These systems have many benefits, starting with the prevention of time theft from a company. They are user-friendly, work quickly and have flexible uses. Additionally, biometric time systems seamlessly integrate with payroll, accounting and billing departments by providing accurate records of an employee's completed work schedule.

Biometric time systems are not limited to office use only. Internet technology enables employees to clock in offsite. Telecommuting employees simply use their home Internet connections to clock in. These systems not only accurately report attendance, but they have the ability of tracking what projects the employee is working on and the time taken to complete them. When working an outside job such as construction, employees can access biometric time systems from their smartphones.

Several applications exist for smartphone-friendly biometric time systems; as of 2015, a widely recommended one for field work is ExakTime. This application takes a picture of the worker at the moment he clocks in and matches the picture with his photograph on file to confirm that he is the one clocking in. Employees are given PIN numbers that allow them to access lists of cost codes, materials and job locations so they can report on their daily activities. It also allows employees to clock out for lunch and at the end of the day by pushing the Stop button. ExakTime also provides GPS tracking so companies can easily find crews in the field.

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