Synchronization, collaboration and mobility are three benefits to using a cloud-based storage system. Dropbox, Box, Google Drive and OneDrive are examples of popular cloud-based storage companies.
Using a cloud-based storage system to store data is a smart move for businesses that routinely collaborate on documents. Instead of resending a file through email and causing the user to download a new version for each collaborative move, a cloud-based system allows for all allowed users to modify the document in one central area. Also, anyone can access the files with the correct password, so collaboration can happen remotely, allowing for a more global workforce. In the event of an Internet outage, cloud-based storage systems allow for documents to still be accessible on remote computers.
Security is also a major concern with cloud-based storage systems, but a business's data is more secure when using this system. Hard drives full of data tend to crash and are susceptible to physical disasters, such as fire or flood. When important data is stored in a remote location, a business isn't vulnerable to such threats, thus reducing the need for complex data recovery plans. Cloud-based storage systems use security software that is more advanced than what a business is able to afford, which allows for a much faster recovery rate should any disaster happen.