While the final decision to file a grievance letter depends on personal preference and comfort levels, it is typically appropriate when an individual faces unsatisfactory service or treatment from another party. It is possible to file grievance letters with employers and businesses, either directly or through a third-party monitoring entity.
The first factor to consider when deciding to file a grievance letter is the nature of the grievance itself to determine if it necessitates an official compliant. If the matter takes place in a work environment, the company may have a procedure for solving disputes or filing reports for misconduct, some of which may resolve the issue without the need to file the letter. In these cases, it is helpful for the person with the grievance to speak to other employees to discover if they also experienced the same problem; an organized group often carries more clout than a single individual. In these circumstances, filing the letter should only occur if there are no other options to correct the situation.
In terms of consumer grievances, the individual must decide to either pursue the matter with the business itself or report it to the appropriate agency. It may be necessary to file the letter if the consumer receives poor or inappropriate treatment from the business, such as ridicule or unfair actions due to racial matters. The consumer may also need to file a grievance if she receives a faulty product.