The top benefits of video conferencing include the convenience of meetings that don't involve physical travel. Disadvantages include the limitations of current technology and the tendency to schedule unnecessary meetings when costs aren't a factor.Continue Reading
Video conferencing lets business partners from various locations hold face-to-face meetings without purchasing plane tickets or spending valuable time traveling. Being able to see clients' and coworkers' facial expressions and body language during meetings cuts down on misunderstandings. The ease of organizing video meetings can also come with disadvantages; some organizations fall into the trap of holding unnecessary meetings because the convenience allows it, which can cut into employee productivity.
Although video conferencing saves money on travel, initial set up is expensive, and the tech can be difficult to use. According to Cisco senior VP Rowan Trollope, video conferencing should be easy enough for a child to use, and the company is always working on new, cost-effective systems that don't require IT pros to walk users through every meeting.Learn more about Business Communications
Organizers conduct meetings by selecting participants, developing agendas, establishing ground rules, practicing efficient time management and, finally, closing out the meeting. Preparing before the meeting and taking notes during is also recommended.Full Answer >
To write the minutes of board meetings, use one notebook or a digital template with sections for date, time, people and issues from the meeting. Record the topics of the meeting, the actions taken for each topic or the decisions made. Record who attended or missed the meeting.Full Answer >
Some common topics of conversation at company meetings include values, goals and strategy. Other topics of conversation include productivity, initiatives, projection of future results and reviews of current results.Full Answer >
An agenda is used in business meetings to outline the main topics that will be addressed and to keep it on track. Agendas are also often used as a personal tool to keep track of events, responsibilities and deadlines in the future.Full Answer >