Some tips for preparing for an installation ceremony include publicizing the date and time of the ceremony, scheduling keynote speakers, organizing a formal program and introducing the new officers to the body at large. Organizations usually formally accept new officers at a meeting before the membership.
Sometimes, installing new officers starts with notifying regional and national headquarters of the organization. In some cases, for the installation to take place, an officer from a regional or national office or chapter must be present at the ceremony.
A ceremony requires a venue and a timetable. Especially if the membership has to travel, allow six to eight weeks to publicize the event. To include the information in public notices, choose and schedule any special speakers, such as local dignitaries who are members of the organization, past officers and motivational speakers. Once they’ve accepted the invitation, begin publicizing the event.
In the meantime, send out any special invitations, plan decorations, refreshments, entertainment and printed materials, and write a program for the ceremony. Although the order of the program is up to the organizers, certain activities are customary. For instance, the ceremony may begin with the Pledge of Allegiance. Other activities listed in a program can include introductions of the new officers, swearing in new officers and passing the meeting to the new head officer for comments.