To create a punch list for any project, write down in an organized manner those details or items that remain imperfect or incomplete during each phase of a project so that they can be handled as they occur. An item in a punch list may include obtaining the two missing screws in the packaging of an item. Items on a punch list should be addressed so that the list itself does not become another burdensome part of the project.
To keep the punch list up to date and comprehensive, follow five guiding rules as the project develops. Create a design board broken up into exterior and interior design or build tasks. This allows you to keep track of all the individual sub-projects. You can add or subtract to this board on a daily, weekly or monthly basis. A banker's box with hanger files lets you keep important documents such as expense lists, product guides and proposals for contractors, which can let you more easily envision what items need to be added to the punch list from here.
An activity flow chart keeps track of the project line and addresses any items that may hold up the schedule. A job diary helps you document each individual task and write down summaries of meetings, phone calls or verbal agreements to address missing details. The cost ledger not only allows you to keep the project on budget, but it points out where you may need to cut back or make allowances, and what needs to be added to the punch list in relation to this.