A letter written to the dean of a university is typically written because a student is trying to get approval for postgraduate acceptance or because they are asking for a special request due to extenuating circumstances, such as illness or a death in the family. It is important that the letter takes on a formal tone and that it is proofread for any grammar or punctuation mistakes before it is
. submitted.The student should begin the letter with an introduction that includes specifics about his or her field of study, current academic progress and what it is exactly they are requesting. It is important to be direct with the dean. If the student is requesting admission into a postgraduate program, then he or she should explain why they are the best fit for this program. The student should also include any extra curricular programs that they participate in and any student organizations to which they belong. It is important for the student to focus on relaying how passionate they about the program and how dedicated they will be if they are accepted into it.If the student is requesting a leave of absence due to personal issues, it is important that they explain the seriousness of their problem. It a good idea to include medical documentation to back up the request. They should also have a plan-of-action prepared that lays out exactly how they intend to continue with their coursework from either a distance learning program or from an independent study perspective.The most important thing for a student to remember when writing a letter to the dean is that it should always be written in a professional and respectful tone. The letter should always be typed on letterhead that has the students correct and current contact information. The letter should include a sincere thank you and a handwritten signature. If these guidelines are followed, most students will find that the dean is ready and willing to help them work through any extenuating circumstances. If the goal is acceptance into a postgraduate program, a sincere plea that expresses the students eagerness to continue their studies, coupled with an excellent academic record will usually persuade the dean that the student is right for the program. More reference links: http://www.reference.com/motif/Business/how+to+write+a+letter+to+the+dean
