Filing Practice Clerical Test

When applying for a clerical position, it is extremely important that the proper filing procedures are understood. There are free online tests to prepare for a position and to see if the filing/clerical field would be a good fit. There are many free filing practice clerical tests on websites to test abilities in areas that are assessed on the practice tests.Each test measures competency in .

Applying for a clerical position requires the knowledge of proper filing procedures. Free tests are available online to help one prepare for a position in the filing or clerical field. There are five typical filing methods: by subject or category, alphabetical order, numerical order, geographical order and chronological order. By subject or category requires the creation of significant categories such as correspondence, invoices, legal notices, outgoing memos, etc. Alphabetical order is the most common and a discussion of how to do it follows this paragraph. Numerical order is less common, but does happen. Usually the files are ranked in order of lowest number to highest number, so that 293745 is after 78394 even if 2 is before 7. Sometimes delivery systems use geographical order, which is mostly alphabetical by place name. Chronological order works by the date of the document in either direction, from oldest to most recent or most recent to oldest.Alphabetical order filing is simple but requires a few rules. First, file in terms of the first letter. If the item is of a particular person, file by the surname first, then the first name, followed by the middle name or initial. If a person has a hyphenated or compound surname, use the first surname for filing. For businesses or non-person titles, ignore the words "the," "a," or "an." If the first two letters of documents are the same, file in order of the second letter. This means that Abbott comes before Acker. Similarly, Baden is filed before Badway. Prefixes such as St. and Mt. should be filed as if completely spelled out - Saint or Mount. However, Mr., Mrs., Ms., Dr., and other non-name prefixes may be ignored. MacDougall is filed before McAdams. Without a name, the employer should be questioned as to how to proceed, because there are different options.Keeping files in order greatly affects the smooth running of a business. Good filing means that files are on hand whenever needed, and this always impresses an employer. More than money, medical files can help to save a life if they are found where they belong. Always re-file as soon as possible, so that files will be found quickly the next time. For more information, please consult the below links.