Business letters come in several different formats. When writing a business letter, one should be as formal as possible and use the business letter style guide. Microsoft Word has specific page formats for standard margin widths. Examples are available as guides via an internet browser search. Many websites offer examples of business letters for free, and some require payment with either annually
. or per-use methods.Enter return address name and information in the top left hand corner. Below it, include salutation. The greeting should be formal and address the business woman or man in a manner that suggests the following contents will be business like.The body of the paragraph should be spaced four "enter" lines down from the salutation. The body should include the topic for the business letter and get to the point quickly. If arguing a case, the points on the affirmative side should be stated boldly and have strong factual evidence that can be easily backed up if physical proof would ever be needed. Paragraphs for the body of the letter should not be indented, and should be single spaced between lines. Separate paragraphs should be double spaced in order to keep topics from running together.The ending salutations should also be formal. Words such as "regards", "sincerely", and so on are considered to be acceptable for business letters. Spaced four lines below, a typed name and, directly below it, job title would be acceptable. For business letters with two signatures, some place the other signature out to the right of the first, and some place the signature four spaces down from the job title of the first.Enclosures or attachments should be noted directly below the signature(s) in a business letter. For more information, please visit the Microsoft Office for links to style guides for business letters. For more information, please see:http://www.reference.com/browse/letters
