Clarity is high on the list of important things to achieve in a memo. After the specific purpose is stated in the subject line and repeated in the first paragraph, a memo needs to contain short sentences that are polite but whose meaning is clear. Memos differ from letters in several ways, most notably in the lack of flowery or effusive language. They have an intended purpose of communicating a
. specific set of facts, and that is the main goal that they have to achieve.The Love to Know Business site at http://business.lovetoknow.com/wiki/Memo_Examples provides memo witting tips, content guidelines and formatting instructions for one who wants to know how to properly prepare a memo. Specific guidance is offered for preparing an executive memo in the section on directive memos. A sample template of a format is provided for a user who may want to download it. The site offers extensive information about the best way to construct a memo, and a person may learn a great deal from the study of this site.A site sponsored by Northern Kentucky University at http://nku.edu/~fordmw/memo.htm offers advice on what senior executives look for in memo that uses a format appropriate for executives to send or receive. The site asserts that the ability to write effectively is an important skill that may identify a great manager. It further maintains that good writers are valuable for their ability to communicate clearly. That ability is one that may see a person advance in the company ranks sooner than others. A sample format that an executive may use to prepare a memo is shown on the first page of the site. It recommends using the conventional heading style used by the company where one may be employed, because it is the accepted thing to do. In addition, the adopted memo form signals to a reader that the document is an internal memo that he may want to read immediately.More reference links: http://nku.edu/~fordmw/memo.htm http://business.lovetoknow.com/wiki/Memo_Examples
