Denial letters are a normal part of doing business. They are used to deny credit, employment and housing. The best denial letters are concise, polite and explain the reasons for the denial. Although denial letters are usually form letters, be sure to include the person's name in addressing the letter. Also include company information and the date the letter was completed.An example of a credit
. denial letter can be found at thecreditbureau.com/forms/denial.doc. Be especially polite when denying credit because no company wants to lose a customer. When denying credit, include where the credit reporting information came from and how the customer can obtain the same information. Include information that makes customers aware of their rights under state and federal laws.Always thank job applicants when sending them an employment denial letter. Don't include negatives about the applicant. Instead explain that several candidates were considered and another was chosen to fill the position. Invite the candidate to apply for job openings in the future. A sample rejection letter for employees can be found at humanresources.about.com/od/policysamplesc/a/rejection.htm. Of course, the normal identifying information must be included but try to make the company stand out by having a unique employment denial letter. The company may some day require the expertise of this same applicant.Rejection letters for rental applications have legal requirements for some of the information that must be included. Unsuccessful applicants must receive a denial letter explaining the exact reasons for being denied. This letter must include where the negative credit or rental history information came from. If a prospective tenant requests information about the rental history information within 60 days of receiving a denial letter, the nature of this information must be disclosed by the landlord who sent the denial letter. A sample rejection letter for a rental application can be found at http://www.free-legal-document.com/rejection-letter.html.Denial letters should include the applicants identifying information and the company's name, address and phone number. Although it is not required, some businesses include information about how applicants can begin to improve their credit. Make the letter concise but polite. More reference links: thecreditbureau.com/forms/denial.doc http://www.free-legal-document.com/rejection-letter.html
