A recognition and thank you letter is a type of letter that is appropriate in many different situations. Some situations where this type of letter is appropriate many include, but is not limited to, the work place, the classroom and when a gift is received. These letters should follow a certain format to ensure that the message is received clearly and followed easily. Although this type of letter
. should be written properly it should still have a personal feel that lets the receiving individual know that the writer is grateful for a specific task or object. The heading of the letter should, as any letter does, include the senders and the receivers personal information. Also, somewhere in the heading should be the date that the letter is being written. This will enable the receiver to put it in a scrapbook or other special place and always know when the letter was sent. Following the heading is the greeting of the letter. In this type of letter is should be personal such as "Dear" followed by the persons name. The first sentence of the letter should state the exact purpose. For example it may read "I am writing this letter to thank you for", at this point the item or task that was received or done should be stated. The remainder of the body of the letter should thank the person as well as give them adequate credit. There are many websites available that offer free samples and examples of recognition and thank you letters. One site is available at the web address jobsearch.about.com/od/thankyouletters/a/appreciation.htm. Another site is facops.wsu.edu/RECOGNITION/ThankYouNote.htm. Both of these sites offer sample letters as well as rules and guidelines to write and effective recognition and thank you letter. These letters allow the writer to show gratitude as well as give credit to an individual who completed a task successfully or gave a gift. jobsearch.about.com/od/thankyouletters/a/appreciation.htm or facops.wsu.edu/RECOGNITION/ThankYouNote.htm
