A cancellation letter is a form of business correspondence where the writer is letting the other party know that they want to cancel a service. Individuals can send this letter to a business, such as a utility company. Companies can send the letter to another company they do business with, or even customers that are not paying. As with most forms of business correspondence, a cancellation letter
. is written formally. The letters should have the company letterhead at the top when written by a corporation. It should also use formal language and maintain a professional tone throughout. There are several sample cancellation letters available online for people to look at, which can help them understand how to write their own letter. Peach State Planning has a nice sample located at http://peachstateplanning.com/pdfs/cancellationletter.pdf. This letter is from a corporation to a carrier company notifying them that the corporation is ceasing business with them. It includes an end date and time so both parties understand when the service is officially cancelled. Many individuals choose to write letters to businesses to close accounts or services. Dolans.com has an easy to follow sample credit card cancellation letter located at http://www.dolans.com/article/41608/Sample-Credit-Card-Cancellation-Letter/. This letter is good for individuals wishing to close credit card accounts. Users should note that the letter asks the credit card company to confirm in writing that they closed the account and that it was closed by the consumer, which is important information on a credit report. Knowing how to write these types of letters properly can ensure that an individual's credit score is not damaged as much. Microsoft Office also offers free templates online for people with the Office suite to download for free. They have a template for cancelling automatic payments and services at http://office.microsoft.com/en-us/templates/sample-letter-to-cancel-automatic-payment-withdrawal-TC010380459.aspx. This formal letter simply requires the user to input their details and print it out prior to mailing. For more information, please see: http://www.reference.com/motif/Business/contract+cancellation+sample+letters
