Taking meeting minutes can be a vital part to the entire meeting.This is a great tool that is used to remember everything that was gone over within the meeting. Each business or company has their own way of taking their meeting minutes, but there are a few rules that apply and even a few computer programs that can be used in order to properly organize all of these minutes. Minutes are very
. similar to taking notes, but they is much more organization involved and the entire paper has a much more standard type of structure to the overall form. Before the meeting begins, decide what is going to be used in order to take down the minutes and who this task is going to be performed by. Typically a secretary or other executive assistant is the assigned person. Either a paper and pen, computer, typewriter or even a tape recorder can be used to record the minutes. Depending on the person as well as the chosen method, the minutes may be quite jumbled and only able to be read by the person who was taking them down as the meeting progresses. Once the meeting has begun, it is customary to write down all of the people who are in attendance of the meeting as well as the date, the time of the start and the end and the purpose. Other notations that are recorded are motions that are performed by each member that is at the meeting as well as any other notes or actions that are performed and by who they are performed by. If there is anything that needs to have a vote taken for, then the results are also recorded. Once the meeting is over, the person who has taken all of the notes then organizes the entire paper or report to make sense and easy enough for everyone to read. Sometimes these minutes will look similar to an outline that is used at the beginning of a project. Minutes are very important for all of the people who were there at the meeting and are used for those who were not able to attend. More Reference Links: http://careerplanning.about.com/cs/communication/a/minutes.htm http://www.weown.net/MeetingMinutes.htm
