Sample Business Letters of Regret

There are many reasons to write business letters of regret, including: apologizing for faulty products or services; layoff information; termination of a business relationship; business closure; missed or forgotten payment; employee misconduct; notification that job applicant was not selected or no employment position is available; declining an invitation to attend an event; and client .

The internet offers a large variety of sample business letters for any occasion. Business letters can sometimes simply consist of filling in blanks within a form letter; others, however, require a more personal touch. Letters of regret, for example, can express remorse over a situation and ask forgiveness in order to maintain a positive connection. A personal touch to letters such as these may make a large difference in how they are received.Many reasons exist for a business to write a letter of regret: apologizing for faulty products or services, providing lay-off information, terminating a business relationship, expressing regret for missed or forgotten payments, discussing employee misconduct and conveying client dissatisfaction. Crafting an appropriate letter of regret requires a delicate touch. Letters of regret should retain formality and politeness, while also including sincere language meant to pacify and soothe the reader. The letter should explain the situation, offer reasons for possible mistakes and propose workable solutions to address the problem. Letters should offer no stale excuses, but rather discuss opportunities to repair a broken relationship and sometimes even offer available forms of compensation.For example, if a business manager needed to write a letter to an employee informing them of a lay-off situation, he might want to include additional helpful information relevant to the situation. He may begin the letter with an explanation of the situation, including information such as outside factors which have affected the business's profit margin or the justifications which led to a decision to downsize. He might then express his regret for the necessary decision to lay-off employees and explain in detail the terms of the lay-off and whether it will prove permanent or temporary. He may offer information on any compensation, such as severance pay, to which the employee might have an entitlement. He can end the letter on a high note by thanking the employee for his service and praising the employee's hard work and dedication.