Minutes refers to information regarding to the topics discussed during a meeting. Usually, the person responsible for taking down minutes is the secretary of the organization, although sometimes someone else has the job. Minutes may be detailed or not detailed depending on several factors including whether or not the meeting is recorded or transcribed. Minutes typically include specific,
. important data. One of the most important pieces of information written down in minutes is the results of a vote. The results of a vote typically include how many people voted for a motion, how many people voted against a motion and they also include how many people attended the meeting. For some votes there needs to be a quorum for the vote to proceed and/or be valid. The quorum number of members depends on the vote type and the type of institution. Usually the quorum number is more than half, although sometimes it is two-thirds .In general, however, it can be any number of the members in the organization. Minutes also include information about what happened in the meeting. Usually it includes the topics discussed and who said what about that particular topic. For example, if a member of an organization proposes a motion, that should be recorded in the minutes of that meeting. The minutes should also include an agenda for the meeting and whether or not all of the points of the agenda were discussed, and which, if any were omitted. Lastly, the minutes should include what was discussed in the order in which it was discussed. Minutes should include a brief summary of anything said at the meeting. If any particular member objects to a particular proposition, the minutes keeper should make a note. Any person attending the meeting may also request that something be recorded in the minutes, whether verbatim or paraphrased. More Reference Links: http://nancysylvester.com/docs/Resources/articles/meeting_minutes.html http://www.feld.com/wp/archives/2006/10/sample-board-meeting-minutes.html
