The typical business letter written in block format has all of the text flush with the left margin. Even if you are using a company letterhead, this format is the most acceptable. The alternative semi-block letter format simply has the first line of each paragraph indented. Required sections of the block letter format are: (Margins should be set at one inch) The return address (unless one is
. using a company letterhead that already contains this information) Date: month, day and year the letter is written Recipient's name and address Greeting: use the person's title and name followed by a colon, not a comma Subject Body Closing: Sincerely followed by a comma Signature Typed Name Enclosures and CC (if applicable) Sample of a business block letter in format: Palo Alto College (letterhead) April 6, 2011 Ms. Mary Howard Southside High School 1610 Martinez-Losoya Rd. San Antonio, TX 78221 Ms. Howard: Congratulations! The following student is a winner of the 2011 Palo Alto Ides of March Writing Contest: Javier Avila. The Awards Ceremony and Reception will be held at 4:30 p.m. on May 2, 2011, at Palo Alto College. Please join us for the celebration because the afternoon will not be complete without your presence. Just be sure to let us know how many guests will come with you so we can be prepared to welcome them. We will gather in the Bandhall--Room 113, located in the Performing Arts building at Palo Alto College (map enclosed). We will have a reading of your student's work by the Palo Alto College English faculty, the same judges who read, enjoyed, and selected your student's work to be among the winners. After the reading, we will present specific awards and celebrate with light refreshments. In addition, we will present a booklet featuring the winning entries. This year's booklet will also be published on the English Department web site. Telephone either Jennifer Smith at 921-5042 or Ruth Gambino at 921-5019 to tell us how many guests will be attending with you. We look forward to seeing you on May 2. Sincerely, (Signature) Jennifer Smith, Coordinator 2011 Ides of March Contest More Reference Links: http://sbinformation.about.com/od/bizlettersamples http://images.search.yahoo.com=business+block+letter+format
