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PERSONNEL RULES & REGULATIONS

Table of Contents

Section 1: GENERAL PROVISIONS

1.1 - Adoption of Rules and Regulations
1.2 - Purpose of Rules and Regulations
1.3 - Scope of Application of Rules and Regulations
1.4 - Amendment of Rules and Regulations
1.5 - Compliance
1.6 - Availability of Rules and Regulations
1.7 - Personnel Terms/Definitions
1.8 - Higher Education Requirements

Section 2: ADMINISTRATION

2.1 - Chief Personnel Officer
2.2 - Vision, Mission and Code of Ethics of the Department of Human Resources
2.3 - Responsibilities of the Director of Human Resources

Section 3: CLASSIFICATION OF POSITIONS

3.1 - Classification Plan
3.2 - Amendment to the Classification Plan
3.3 - Class Specifications
3.4 - Class Title
3.5 - Maintenance of Classification

Section 4: COMPENSATION OF EMPLOYEES

4.1 - Compensation Plan
4.2 - Amendment to the Compensation Plan
4.3 - Interpretation and Effect of the Scales of Pay
4.4 - Compensatory Leave and Overtime Pay
4.5 - "On Call" Pay
4.6 - Rates of Pay for Temporary and Hourly Employees
4.7 - Pay for Serving in Acting Capacity
4.8 - Payperiods and Paydays
4.9 - Personnel Transactions and Payroll Procedures
4.10 - Employee Benefits
4.11 - Information Due Seriously Ill Employees
4.12 - Payments Due Deceased Employees
4.13 - Employee Workers' Compensation
4.14 - Docking of Pay

Section 5: PERSONNEL COMPLEMENT

5.0 - Definition
5.1 - Authorized/Established Positions
5.2 - Establishment of Positions
5.3 - Discontinuance of Positions
5.4 - Unfunded Positions
5.5 - Independent Contractors

Section 6: FILLING VACANCIES

6.0 - Equal Opportunity Employer
6.1 - Hiring and Promotion Practices
6.2 - Role of the Director of Human Resources in Recruitment and Selection Activities
6.3 - Procedures for Filling Funded Vacant Positions
6.4 - Employment of Relatives
6.5 - Fixing Employment Date
6.6 - Probationary and Conditional Status
6.7 - Reinstatement and Reemployment
6.8 - Seasonal Hiring
6.9 - Job Sharing
6.10 - Emergency Hiring
6.11 - Provisional Hiring
6.12 - Hiring of Henrico School Board Employees
6.13 - Temporary Employment Agencies

Section 7: HOURS OF WORK

7.1 - Hours of Work
7.2 - Adverse Weather
7.3 - Holidays

Section 8: LEAVE OF ABSENCE

8.1 - Grants of Leaves of Absence
8.2 - Kinds of Leaves of Absence
8.3 - Accrual and Eligibility for Leaves of Absence
8.4 - Sick Leave
8.5 - Annual Leave
8.6 - Civil Leave
8.7 - Leave Without Pay
8.8 - Military Leave
8.9 - Educational Leave
8.10 - Bereavement Leave
8.11 - Workers' Compensation and Injury Leave
8.12 - Conference Leave
8.13 - Compensatory Leave
8.14 - Extended Leave Pool
8.15 - In Service Training Leave
8.16 - Dock Leave
8.17 - Suspension Leave
8.18 - Transfer of Leave Balances
8.19 - Adoption Leave
8.20 - Administrative Leave
8.21 - Family and Medical Leave Act (FMLA)
8.22 - Bone Marrow/Organ Donation Leave

Section 9: EMPLOYEE TRAINING

9.1 - Orientation of New Employees
9.2 - Training
9.3 - Tuition Reimbursement
9.4 - Personnel Records
9.5 - Career Enrichment

Section 10: SEPARATIONS

10.1 - Resignations
10.2 - Dismissals
10.3 - Reduction in the Workforce (Layoffs)
10.4 - Final Settlement
10.5 - Notice of Payroll Separation
10.6 - Separation Date
10.7 - Disability Separation

Section 11: PERSONNEL RECORDS

11.1 - Personnel Records
11.2 - Employee Identification
11.3 - Personal Information

Section 12: HOURLY, PART-TIME & TEMPORARY EMPLOYEES

12.1 - Hourly Employees
12.2 - Permanent Part-time Employees in Authorized Positions
12.3 - Transfer from Full-time to Part-time

Section 13: PERFORMANCE APPRAISAL

13.1 - Types of Performance Appraisal
13.2 - Dimensions
13.3 - Eligibility for Merit Increase
13.4 - Signing of Performance Appraisal Forms
13.5 - Glossary of Terms

Section 14: EMPLOYEE RELATIONS

14.1 - Performance
14.2 - Grievance Procedure
14.3 - Discipline
14.4 - Job Practices
14.5 - Payroll Deductions
14.6 - Service Awards
14.7 - Gratuities and/or Gifts to County Employees
14.8 - Equal Employment/Nondiscrimination
14.9 - Conflict of Interests Act
14.10 - Employee Assistance Program
14.11 - Computer and Other Information Systems Use Policy
14.12 - Privacy of Information

Section 15: EMPLOYEE HEALTH

15.1 - Employee Health Services
15.2 - Smoking Policy
15.3 - AIDS Policy
15.4 - Drug and Alcohol Policy and Regulations

APPENDICES

Appendix A: Agency Heads and Key Officials
Appendix B: Equal Employment Opportunity Plan
Appendix C: Equal Employment Opportunity Guide
Appendix D: Procedure for Handling Schools to County Transfers
Appendix E: Henrico County Grievance Procedure
Appendix F: Mission, Values, Motto, Slogan
Appendix G: Sexual Harassment Complaint Policy

PERSONNEL REFERENCE MANUAL

PERFORMANCE APPRAISAL

The Evaluation Process
Glossary of Terms
Classifications by Job Category
Dimensions by Job Category
Forms

TIME REPORTING

Definitions
Policy Guidelines
Time Reporting—What Happens?
Preparation & Calculations
Time Reporting Codes
Overtime Codes
Suggested Backup Systems
Instructions for Keying Time Reporting

FORMS

General Personnel Forms
Other Miscellaneous Forms
Resources Available

FMLA

Family and Medical Leave Act (FMLA)
Examples of Completed Forms

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Human Resources Department 4301 East Parham Road
P.O. Box 90775
Henrico, VA 23273-0775

Phone: (804) 501-4628
FAX: (804) 501-5287

Email: perinfo@co.henrico.va.us
24-Hour Jobline: (804) 501-5674
Human Resources Phone List