Companies often do not realize how much risk is associated with the sensitive information within their database until an internal audit is conducted, which gives the details regarding who can access the sensitive data. Tremendous financial losses could result if an employee with access to the sensitive data distributed the confidential information of the business or its customers. Depending on the severity of the security breach, the company’s reputation could be adversely affected, thus resulting in a decline in sales, consumer, and investor confidence.
Each company will need to decide the level of security that suits their organization. This will require an evaluation of the sensitivity of the data within their database. While considering options to protect the sensitive database information, the business should ensure that that their privacy protection measures do not interfere with authorized persons obtaining the right data at appropriate times (Nevins). A database security solution should also be application transparent, meaning that no changes need to be made to the underlying applications. This will provide a faster implementation and lower support costs.
Scott Nevins, the author of “Database Security: Protecting Sensitive and Critical Information,” considers making sure that you have a secure-audit trail for tracking and reporting activity around confidential data the key issue when purchasing a database security solution. The author also lists additional topics to consider when selecting a database security technology, such as fast performance, the ability to work across applications, and ease to implement. IT security experts also recommend selectively encrypting and securing sensitive database information. This process of wrapping each individual data item in a protective security is much more effective than simply building a firewall around the database. With only a firewall protecting the database, if the firewall is penetrated, the data is vulnerable to intruders. Encrypting the data provides an extra layer of protection. Nevins also notes that one of the best ways to develop an effective database security solution is to recognize that securing the data is essential to the company’s reputation, profitability, and critical business objectives.
Poor database security is a lead contributor to the incidence of identity theft; the less security measures an organization has in place to protect the database, the higher the incidence of identity theft will be. Much of the personal information that is used to commit identity theft, such as Social Security numbers and credit card or bank account numbers is stored in databases. Law enforcement experts estimate that more than half of all identity theft cases are committed by employees with access to large financial databases (Nevins). That means that more than 50% of identity theft cases are committed by employees within the organization who have access to the database. As more and more security breaches relating to databases occur, audit committees are becoming increasingly stringent about protecting customer information.
There are currently data-privacy regulations in place that many companies must comply with. These regulations include best practice requirements and industry guidelines regarding the usage and access to customer data. Data security is no longer an option, government legislation and industry regulations mandate it. Some of the privacy requirements in place for protecting personal information include proper access control, selective encryption of stored data, separation of duties, and centralized independent audit functions (Nevins). . Financial institutions are currently regulated by the Gramm-Leach-Bliley Act (GLBA), which requires the protection of non-public personal data while in storage and implements a variety of access and security controls. These access and security controls are crucial. A 2002 Computer Crime and Security Survey revealed that over half of the databases in use have some kind of a security breach on a yearly basis. This security breach can cost the organization approximately $4 million dollars in losses. Many organizations will do their best to cover up security breaches within their company so as not to alarm customers and harm the business’ profitability. Many professionals in the field believe that there is much more unauthorized access to databases than corporations are willing to admit. In an effort to keep companies from covering up security breaches that occur within their organizations, the state of California recently enacted a law that mandates public disclosure of computer security breaches in which confidential information may have been compromised.
With the recent database hacks at companies such as Lexis Nexis and the loss of Bank of America data tapes containing the personal and financial information of over 1.2 million customers, as well as the increase in identity theft, we are likely to see more legislation in the coming months and years regarding data security. The good news is that unauthorized access to the database and the misuse of data can be prevented with database security products and new audit procedures. Management must realize that information security is no longer just an IT function; it is a business necessity that must be grasped by the organization as a whole.
From an auditing perspective Database security can be broken down into the following key categories:
Server Security: Server security is the process of limiting the access to the database server. This is one of the most basic and most important components of database security. It is imperative that an organization does not let their database server be visible to the world. If an organization’s database server is supplying information to a web server, then it should be configured to allow connections only from that web server. Also, every server should be configured to allow only trusted IP addresses.
Database Connections: With regard to database connections, system administrators should not allow immediate unauthenticated updates to a database. If users are allowed to make updates to a database via a web page, the system administrator should validate all updates to makes sure that they are warranted and safe. Also, the system administrator should not allow users to use their designation of “sa” when accessing the database. This gives employees complete access to all of the data stored on the database regardless of whether or not they are authenticated to have such access.
Table Access Control: Table access control is related to an access control list, which is a table that tells a computer operating system which access rights each user has to a particular system object. Table access control has been referred to as one of the most overlooked forms of database security. This is primarily due to the fact that it is so difficult to apply. In order to properly use Table access control, the system administrator and the database developer will need to collaborate.
Restricting Database Access: Internet based databases have been the most recent targets of attacks, due to their open access or open ports. It is very easy for criminals to conduct a “port scan” to look for ports that are open that popular database systems are using by default (Wiedman). The ports that are used by default can be changed, thus throwing off a criminal looking for open ports set by default. There are additional security measures that can be implemented to prevent open access from the Internet, such as
In previous years, businesses focused on preventing access to their databases via perimeter security. Perimeter security includes items such as firewalls and intrusion detection equipment. The problem with this method, however, is that it protects information from those outside the organization that might attempt to retrieve information from the database. As was stated earlier, the majority of security breaches that occur are by those individuals that are within the organization. As we conclude our discussion of database security, it is important to remember that database security should occur in conjunction with other security technologies, but data protection should be the core element of a complete enterprise security infrastructure (Nevins).
The primary security concerns of the auditor when conducting a database audit includes authentication and authorization issues. The following general principles for developing an audit strategy, auditing suspicious database activity, and auditing normal database activity can guide the auditor throughout the audit. General Principles for Developing an Audit Strategy:
General Principles for Auditing Suspicious Database Activity:
General Principles for Auditing Normal Database Activity: Auditing normal database activity refers to the process of gathering historical information about particular database activities.
Using an automated database audit solution:
In order to ensure that unauthorized users are not accessing the database, the auditor will need to audit user activity. Auditing user activity provides the auditor with assurance that the policies, procedures, and safeguards that management has enacted are working as intended (Mazer). This also helps the auditor to identify any violations that may have occurred.
Auditing user activity can be accomplished via continuous data auditing. Continuous data auditing is the process of monitoring, recording, analyzing, and reporting database activity on a periodic basis. This is a critical concept because unauthorized access to the database and the information contained within can occur at any time. If the auditor is using a testing schedule, violators can easily sidestep that schedule. This is not the case, however, with continuous data auditing. The auditor and management must be able to identify which behavior is suspicious versus which behavior is routine. Any behavior that is not identified as routine and valid access to the database must be examined and analyzed further.
Before beginning the audit, the auditor should assess the database environment. This includes identifying and prioritizing the users, data, activities, and applications to be monitored (Mazer). The Internal Audit Association lists the following as key components of a database audit:
The first five steps listed are to be performed by the auditor manually, while the last two steps are best achieved by using an automated solution.
The ideal approach to effectively capture and analyze database activity, is through non-trigger audit agents associated with each database server. Non-trigger audit agents capture all relevant activity, regardless of the application used (Mazer). In comparison, database triggers-an automatic procedure that occurs when data has been altered in a table-are not recommended, as database administrators can easily disable them. The non-trigger database audit agents gather information through three means:
Data Access Auditing:
Data access auditing is a surveillance mechanism that watches over access to all sensitive information contained within the database. This mechanism brings only the suspicious activity to the auditor’s attention. As was previously discussed, databases generally organize data into tables containing columns. Access to the data generally occurs through a language called Structured Query Language or SQL. The perfect data access auditing solution would address the following six questions:
The auditor can choose to either audit within the client, audit within the database, or audit between the client and the database. The following graphic depicts these options:
Auditing within the client involves using the client’s database access tools to obtain a list of the end-user activity that has been performed through the database. In order for the auditor to obtain an adequate audit trail, all data access that occurred would have to have occurred through these client tools. It would be possible for data access to occur outside of this tool; therefore this option is the absolute worst available to the auditor.
The second choice involves auditing within the database. There are drawbacks to this approach, primarily due to the limited audit functionality of database management systems (DBMS), the inconsistency across DBMS types, and the performance penalty that occurs when the audit mechanism is enabled. Auditing within the database is certainly better than auditing within the client, however, the best approach is auditing between the client and the database.
Auditing between the client and the database involves auditing the conversations between the clients and the databases. In order to audit the conversations, it is necessary to capture and interpret the conversations that occur between the client and the database. This process can be accomplished using vendor software and is by far the best approach to data access auditing.
The DB Audit solution helps ease the problems associated with enabling the built-in audit utilities of most databases. DB Audit is easy to customize and does not require installation of any additional software or services on the database server and network. It works with Oracle, Microsoft SQL Server, Sybase ASE, Sybase ASA and IBM DB2. This solution is implemented on the database back-end and eliminates any possibility of back door access that would otherwise be unrecorded.
Lumigent Audit DB provides the comprehensive monitoring and auditing of data access and modifications. Audit DB’s trusted auditing approach provides an unimpeachable audit trail of who has accessed or modified what data, and supports best auditing practices including segregation of duties. Audit DB supports IBM DB2, Microsoft SQL Server, Oracle and Sybase databases.
Application Security's DbProtect is a centrally-managed enterprise solution for comprehensive database security. In addition to auditing capabilities, DbProtect combines discovery, vulnerability scanning and real-time activity monitoring for a more complete database security solution.
Gallegos, F. C. Gonzales, D. Manson, and S. Senft. Information Technology
Control and Audit. Second Edition. Boca Raton, FL: CRC Press LLC, 2000.
Ron Ben-Natan, IBM Gold Consultant and Guardium CTO. Implementing Database Security and Auditing. Digital Press, 2005.